A remote board meeting takes place via video conference calls, in which the board members don’t physically meet. It was a growing method of conducting business during coronavirus outbreak and will remain in use post-pandemic.
The key to a efficient and effective remote board is using the right tools. Board members should have access to all materials prior to the meeting. This will save time and prevent confusion during the meeting. It is also helpful to record the meeting, particularly if there is lots of discussion or if it’s a lengthy meeting.
Encourage board members to pay attention to their surroundings while they are logging into the meeting. Distractions like the barking of a puppy, a noisy street noises or a whisper from the TV in another room, could make it difficult to concentrate during the meeting. Board members should ideally be able to sign in from an office with a closed, quiet door.
It is important to record the presence of every board member at the beginning of the meeting. This ensures that everyone is present and sets the tone of the meeting. It’s also useful to pause after each agenda item and solicit feedback. This encourages participation and engagement, even for members who are https://www.boardmeetingweb.net located elsewhere. The board may then decide to act on the feedback following the meeting, if they choose to.